Joint Annual Meeting Presenter Agreement

Thank you for agreeing to share your expertise at the 2024 Joint Annual Meeting!

The Joint Annual Meeting is a partnership between you, the American Society for Clinical Laboratory Science (ASCLS), the Association of Genetic Technologists (AGT), the Society of American Federal Medical Laboratory Scientists (SAFMLS) and the Annual Meeting Steering Committee to provide continuing education and networking opportunities for lab administrators, directors, supervisors, staff, educators, students and others in the field of clinical laboratory science. We are eager to publicize your participation in the Annual Meeting program. We appreciate both your cooperation in providing necessary information and your compliance with all program deadlines. Please review the following information, and submit your response no later than February 23, 2024. By submitting this form, you confirm your understanding and acceptance of the terms of your participation as stated in this agreement. If you have any questions, please email speakers@ascls.org.

This agreement confirms that the presenter will:

Plan and present the Joint Annual Meeting session described in your presenter invitation email. Presenter online agreement must be received by February 23, 2024. If it is not received by this date, you may be required to forfeit this presenting invitation.
Adhere to the JAM 2024 Speaker Guidelines and Information
Submit all handout materials electronically by June 14, 2024.
Submit one PowerPoint presentation electronically by June 14, 2024.

Permissions and Copyright

Presenter warrants to ASCLS that he/she has secured any copyright permission for any materials not owned by the presenter, not otherwise covered by “fair use” and which are included in the Presenter’s presentation and handouts. Beyond “fair use,” copyrighted materials must not be included in presentations or handouts without license from copyright holders. Presenter agrees to indemnify and hold ASCLS, AGT & SAFMLS harmless against any claims relating to copyright infringement.
Presenter agrees to provide ASCLS with an unlimited, non-exclusive license to record, store, and distribute content delivered by presenters as part of this Presenter Agreement.

ASCLS will provide the following:

Distribution of handout materials as stipulated in the JAM 2024 Speaker Guidelines and Information.
Uploading of presentation to AV equipment prior to Presenter’s session (if submitted by June 14, 2024)

PRESENTER GUIDELINES

REGISTRATION:
- Presenters who have accepted our presenting invitation and are interested in attending the Joint Annual Meeting may do so at a discounted rate. Online registration will be available after March 2024. A discount registration code will be provided for you to register online.
HONORARIA:
- Presenters will receive honoraria as stipulated in individual presenter invitations.
LODGING:
- Presenters are responsible for making their own lodging arrangements. Reservation information will be sent with registration details.
HANDOUTS:
- The Annual Meeting provides meeting website and app, where your electronic handout will be posted. This enables participants to preview all sessions and print their own handouts. Submit handouts via the Annual Meeting Presenter Website by June 14, 2024.
POWERPOINT PRESENTATION:
- In order to ensure audio and visual success, we require that one PowerPoint presentation be submitted via the Annual Meeting Presenter Website by June 14, 2024. The slides should be uploaded as a .ppt or .pptx file. Please do not submit slides in PDF format. Should you need to update your PowerPoint presentation after June 14, 2024, please contact speakers@ascls.org.
- Commercial Bias: Educational Sessions should be presented without commercial bias. Commercial bias is defined as an unbalanced presentation of educational materials with the goal of swaying opinions in favor of a particular commercial product or business. Presentations about a device, procedure, or testing methodology must be balanced when multiple devices, procedures or testing methodologies exist. The presentation should make mention of what is available, even when not the focus of the presentation.
AUDIO VISUAL EQUIPMENT and ROOM SET-UP (for sessions presented in-person)
- Meeting rooms will be equipped with an LCD projector, a screen, cables, laptop and a passable microphone for audience participation. Please notify Michael Cubbage at speakers@ascls.org by June 14, 2024 if you require any equipment other than the items indicated above. It will not be possible to make equipment changes on site. We will do our best to accommodate your needs.
- Most sessions will be set classroom style (tables and chairs) with the possible exception of the keynote sessions which may be set theater style (chairs only) and other sessions for which previous formats have been arranged. Alternate room setup requests will be considered. Please contact Michael Cubbage at speakers@ascls.org to discuss.

ASCLS RESERVES THE RIGHT TO CANCEL THIS AGREEMENT IF PRESENTER FAILS TO SUBMIT THE AGREEMENT AND OTHER APPROPRIATE COURSE INFORMATION BY THE SPECIFIED DATE.

The foregoing is in accordance with my understanding of our agreement. Amendments or changes to this agreement must be made in writing and must be signed by all parties.

Presenter and Presentation Information

You must complete all REQUIRED fields and hit the SUBMIT button (at the bottom of this page) in order for your information to be captured. Upon successful submission, you will receive a confirmation email.

"*" indicates required fields

Name*

First Last

Credentials*

Limit to highest advanced degree earned and one certification of your choice. Board of Certification (BOC) credentials must be consistent with BOC guidelines - https://www.ascp.org/content/board-of-certification/verify-credentials#

Military Rank, if applicable

Affiliation/Workplace*

List your professional affiliation as you would like it to appear in the program (Note: only one institution or company name will be listed in the program.) Please only list your institution; do not include your title.

Mailing Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Email*

Alternate email

Phone*

Title of Presentation*

Please provide a brief/concise title for your presentation.

Presentation Description*

Used in promoting presentation; please limit to 2 - 3 sentences (250 character max). Please note meeting staff may make minor edits (for clarification or format).

Level of Instruction*

This assists the potential attendee determine if the program will be suitable for their level of experience with the subject. *Basic: Entry level; no prior knowledge of subject necessary *Intermediate: Refresher course; some basic knowledge required; for the experienced staff technologist with some years of experience *Advanced: Highly technical; for those with current skills/knowledge and extensive experience in a specialty area

Presenter Introduction*

Please provide pertinent information that relates to this session/topic. This background information will be used to introduce you at the beginning of your presentation. Please limit biographical information to 50 words or less.

Presenter Headshot

This image will be uploaded to our event app and associated with your speaker profile. Some images will be used on our website to highlight sessions.

Max. file size: 360 MB.

Learning Objectives

Provide 3 different learning objectives for your presentation by completing this sentence: “At the conclusion of my presentation, participants will be able to….” Learning objectives must be measurable, so please begin with words like “Identify”, “discuss", "describe”, “summarize”, etc. DO NOT use unmeasurable verbs such as "understand," "learn" or "know."

Learning Objective 1*

Learning Objective 2*

Learning Objective 3*

Session Scheduling

The Annual Meeting Steering Committee will assign session times once all forms are received.

Please indicate any days & times when you would NOT be available to present.*

Note: Times are approximate.

Tuesday, July 9th - afternoon (1:30pm - 6pm ET)

Wednesday, July 10th - morning (8am - 12pm ET)

Wednesday, July 10th - afternoon (2pm - 5pm ET)

Thursday, July 11th - morning (8am - 12pm ET)

Thursday, July 11th - afternoon (1pm - 4pm ET)

I have no conflicts during these times.

Disclosure of Conflicts

The possibility for bias or a conflict of interest occurs when the financial interests of a speaker/author potentially preclude an unbiased, scientific presentation of a subject. The disclosure of possible conflict of interest is requested not to censor or exclude speakers, but to inform the audience so they may decide for themselves whether or not a presentation is biased. Information from this declaration will be disclosed to participants as follows: “Dr. Smith has research support from ABC Technology, Inc.” but will not be used to exclude speakers from an activity. ASCLS requires all speakers in accredited Continuing Education Activities to disclose any possible bias or conflict of interest regarding the topic that is being presented. A conflict of interest is defined as any financial interest of the speaker in a company's products or services discussed in the presentation. For example, if the speaker (1) directly holds stock in the company (not including mutual funds), (2) is paid salary or consultant fees by the company, (3) has grant support from the company, and/or (4) has received support for travel expenses, honoraria, etc., from the company, a conflict of interest exists regarding this topic and must be reported. If the speaker has a financial interest in a company but is not discussing a product or service of that company, no conflict of interest must be disclosed. Please select the appropriate statement below as it relates to the topic of your presentation within the preceding 12 months:

Please provide any information on stocks, Consultant Fees, Grants/Research or Honorariums/Expenses.*

By submitting this form, you are agreeing that you understand and accept the terms of your participation as stated in this agreement, financial disclosure and the Presenter Guidelines & Information, including adhering to all deadlines.